COVID-19 Vaccination Camp Manual
Clinikk has vaccinated over 100,000 people in the first 40 days by arranging camps in spaces ranging from 5-star hotels to local schools & playgrounds to forest tribal areas... Read More
View Vaccination Journey
Significance of the token & seals
The flow of tokens
What are the different stages & how to arrange the spaces?
Inforgraphic representation of Vaccination Camp Layout
What are the materials needed?
Medical Inventory
PDF
Nursing Kits
Emergency Kits
Standby Ambulance
Ice Packs
Vaccine carriers
Furniture
PDF
Desks
Chairs
Queue managers
Sign board furniture
Stationery
PDF
Prints
Self Ink Seals
Office Stationery
What are the roles and responsibilities of the vaccination team?
Receptionist
1 per 200 beneficiaries
Determines the eligibility of the beneficiary to get the vaccine at that camp
SOP PDF
Nurse
3 per 200 beneficiaries
Vaccinates the beneficiary after checking if they are medically fit to get the vaccine
SOP PDF
CoWIN Verifier
1 per 200 beneficiaries
Verifies the beneficiary on CoWIN portal using their Govt ID card and mobile number used to self-register on CoWIN
SOP PDF
On-site Doctor
1 per site
Monitors the vial issuance to the nurses & provides medical advice and support to the beneficiaries
SOP PDF
Vaccine Transporter
1 per site
Transports the vaccine vials from the Storage facility to the vaccination campsite and brings the unused vaccines back to the facility
SOP PDF
Crowd control volunteer
5 per 200 beneficiaries
Maintains decorum & all COVID norms amongst all the beneficiaries and guides them throughout their vaccination journey
SOP PDF
Site Manager
1 per site
Ensures a smooth functioning of the entire vaccination procedure, including the movement of the beneficiaries, monitoring the functioning of the team, & coordinating with the local authorities and more
SOP PDF
Token Reconciliation Volunteer
2-3 per site
Collects all the Vaccinated-marked tokens from the On-site Doctor and marks all the respective beneficiaries vaccinated on CoWIN. After this step a certificate is generated for the beneficiary and they receive an SMS from NHP.
SOP PDF
COVID-19 Vaccination Camp Manual
CoWIN is a cloud-based IT solution for planning, implementation, monitoring, and evaluation of COVID-19 vaccination in India. If your organisation intends to conduct a vaccination camp, the local governmental authorities can create a ‘Vaccination Site’ and appoint one person from your team as the ‘Site Manager’ specially for CoWIN. This Site Manager is different from the Site Manager mentioned above in the Vaccination camp team section
Visit CoWIN App
Different Access Levels on CoWIN
Site Manager
Site manager can create vaccination sessions on CoWIN and assign Verifiers and Vaccinators.
Verifier
Verifiers can  register beneficiaries if needed and verify them.
Vaccinator
Vaccinators can register, verify, and mark the beneficiaries vaccinated.
Know the vaccine: COVISHIELD
Covishield is a monovalent vaccine which prevents Coronavirus Disease 2019 (COVID-19) caused by SARS-CoV-2 in individuals 18 years of age or older.
Covishield vaccine
Dosage schedule
The vaccination course consists of two separate doses of 0.5 ml each. The second dose should be administered between 84 days after the first dose.
Route of administration
Vaccine will be given as an intramuscular (IM) injection only, preferably in the deltoid muscle.
Composition
Vaccine includes the following ingredients:
L-Histidine, L-Histidine hydrochloride monohydrate, Magnesium chloride hexahydrate, Polysorbate 80, Ethanol, Sucrose, Sodium chloride, Disodium edetate dihydrate (EDTA), Water for injection.
Benefits of Covishield
In ongoing clinical trials, the Covishield Vaccine has been shown to prevent COVID-19 disease following 2 doses given between 12-16 weeks apart. The duration of protection against COVID-19 disease is currently unknown. You may get protective immune response 4 weeks after the second dose of vaccine
Risks of the Covishield vaccine
Side effects that have been reported with the Covishield vaccine include:
Very Common Symptoms
May affect more than 1 in 10 people
•Tenderness, pain, warmth, redness, itching, swelling or bruising where the injection is given
•Generally feeling unwell
•Feeling tired
•Chills or feeling  feverish
•Nausea
•Joint pain or muscle ache
Common Symptoms
May affect more than 1 in 10 people
•A lump at the injection site
•Fever
•Being sick (vomiting)
•Flu-like symptoms, such as high temperature, sore throat, runny nose, cough, and chills
Uncommon  Symptoms
May affect more than 1 in 10 people
•Feeling dizzy    
•Decreased appetite
•Abdominal pain
•Enlarged lymph nodes
•Excessive sweating, itchy skin or rash
Precautions & contraindications for COVID-19 vaccination
Contraindication
Provisional / temporary contraindications
Special  precautions
How to find if the beneficiary is medically fit to take the vaccine?
Vaccine Storage/Ice Lined Refrigerator (ILR) management
Storage of vaccine at the campsite
Movement of the vaccine to the camp & while vaccination
How to minimise the vaccine wastage?
What are the medical protocols?
What are the safe injection practices?
Biomedical Waste Management
Adverse reaction protocol
How to educate the beneficiary?
Pre-vaccination
Post vaccination
All Signboard / Communication Designs
Final Checklists
How to plan for a camp?
PDF
Know the number of beneficiaries to be vaccinated.
Procure appropriate number of vaccines.
Choose a location to handle the crowd & to arrange the stages.
Arrange the vaccination camp team based on the number of beneficiaries.
Arrange for all the materials as per the list here.
Arrange for the transportation, food, and accommodation for the camp team as per the requirements.
Promote the camp amongst the intended beneficiaries, communicate the camp timings, and share the Beneficiary Pre-read document
How to kick start a camp?
PDF
Transport all the materials to the campsite
Arrange the space with appropriate furniture and materials for conducting the camp
Plan for the meal breaks in advance
Assemble all the team members at the campsite at least 30 minutes before the camp starts
It would be ideal if all the team members gather together and align with the camp goals before it begins. The Site Manager or the On-site Doctor can take a lead here. It is very important for the entire staff to work like a team.
As the camp starts, ensure that all the beneficiaries are following the intended flow with all the necessary procedures. If any part is being missed or not followed adequately, instruct the team members accordingly.
Ensure that vaccine vials movement is happening as planned
How to close a camp?
PDF
As you move towards the end of the camp session, ensure that the inflow of the beneficiaries and the new vial opening is in line with the procedures to minimise the wastage
Collect the Vaccine Administration Registers from the nurses and the Vaccine Issuance Register from the Doctor
Collect all the vaccination token from the Token Reconciliation Volunteer and transport it back to your safe space.
Ensure that all the beneficiaries who got vaccinated were marked as vaccinated on CoWIN before closing the vaccination session.
Pack and dispose of all the Biomedical waste bags as per the biomedical waste guidelines
Record all remaining unopened vaccines in the Vaccine Movement Register along with the signatures of the Site Manager or the On-site Doctor & the Vaccine Transporter responsible for movement of vaccine back to storage facility.
Handover the remaining vaccines, the Vaccine Issuance Register, and all the Vaccine Administration Registers from each nursing desk to the Vial Transporter to transport it to the storage facility.
Move all the Vaccine Carriers along with Ice Packs back to the storage facility.
Wrap up all the materials and pack it properly to bring it back to the storage facility.
How to deposit all the remaining vaccines?
PDF
The Vaccine Transporter should handover the vaccine vials to the Storage Custodian and the same must be recorded in the Vaccine Movement Register along with their signatures.
Keep the Vaccine Vials carefully back in the Ice lined Refrigerator (ILR) followed by a complete stock count and an entry in the Vaccine Stock Register with their signature.
The Ice Packs should be stored in the freezer so it can be used for the next session.
Do you want to contribute to this repository?
Write us at
hr@clinikk.com
Significance of the token and seals
Contraindication
The flow of tokens
CoWIN App Error Cases
Beneficiary is already added
Cannot add more beneficiaries under the same number
Duplicate ID found
On-spot doses limit has reached
Medical Inventory
PDF
Nursing Kits
Emergency Kits
Standby Ambulance
Vaccine carriers
Ice Packs
Site Manager
Site manager can create vaccination sessions on CoWIN and assign Verifiers and Vaccinators.
Verifier
Verifiers can  register beneficiaries if needed and verify them.
Vaccinator
Vaccinators can register, verify, and mark the beneficiaries vaccinated.
Receptionist
1 per 200 beneficiaries
Determines the eligibility of the beneficiary to get the vaccine at that camp
SOP PDF
Nurse
3 per 200 beneficiaries
Vaccinates the beneficiary after checking if they are medically fit to get the vaccine
SOP PDF
CoWIN Verifier
1 per 200 beneficiaries
Verifies the beneficiary on CoWIN portal using their Govt ID card and mobile number used to self-register on CoWIN
SOP PDF
On-site Doctor
1 per site
Monitors the vial issuance to the nurses & provides medical advice and support to the beneficiaries
SOP PDF
Vaccine Transporter
1 per site
Transports the vaccine vials from the Storage facility to the vaccination campsite and brings the unused vaccines back to the facility
SOP PDF
Crowd control volunteer
5 per 200 beneficiaries
Maintains decorum & all COVID norms amongst all the beneficiaries and guides them throughout their vaccination journey
SOP PDF
Site Manager
1 per site
Ensures a smooth functioning of the entire vaccination procedure, including the movement of the beneficiaries, monitoring the functioning of the team, & coordinating with the local authorities and more
SOP PDF
Token Reconciliation Volunteer
2-3 per site
Collects all the Vaccinated-marked tokens from the On-site Doctor and marks all the respective beneficiaries vaccinated on CoWIN. After this step a certificate is generated for the beneficiary and they receive an SMS from NHP.
SOP PDF
Dosage schedule
The vaccination course consists of two separate doses of 0.5 ml each. The second dose should be administered between 84 days after the first dose.
Route of administration
Vaccine will be given as an intramuscular (IM) injection only, preferably in the deltoid muscle.
Composition
Vaccine includes the following ingredients:
L-Histidine, L-Histidine hydrochloride monohydrate, Magnesium chloride hexahydrate, Polysorbate 80, Ethanol, Sucrose, Sodium chloride, Disodium edetate dihydrate (EDTA), Water for injection.
Benefits of Covishield
In ongoing clinical trials, the Covishield Vaccine has been shown to prevent COVID-19 disease following 2 doses given between 12-16 weeks apart. The duration of protection against COVID-19 disease is currently unknown. You may get protective immune response 4 weeks after the second dose of vaccine
Very Common Symptoms
May affect more than 1 in 10 people
•Tenderness, pain, warmth, redness, itching, swelling or bruising where the injection is given
•Generally feeling unwell
•Feeling tired
•Chills or feeling  feverish
•Nausea
•Joint pain or muscle ache
Common  Symptoms
May affect more than 1 in 10 people
•A lump at the injection site
•Fever
•Being sick (vomiting)
•Flu-like symptoms, such as high temperature, sore throat, runny nose, cough and chills
Uncommon  Symptoms
May affect upto 1 in 100 people
•Feeling dizzy    
•Decreased appetite
•Abdominal pain
•Enlarged lymph nodes
•Excessive sweating, itchy skin or rash
How to plan for a camp?
PDF
Know the no. of beneficiaries to be vaccinated.
Procure appropriate number of vaccines.
Choose a location to handle the crowd & to arrange the stages.
Arrange the vaccination camp team based on the number of beneficiaries.
Arrange for all the materials as per the list here.
Arrange for the transportation, food, and accommodation for the camp team as per the requirements.
Promote the camp amongst the intended beneficiaries, communicate the camp timings, and share the Beneficiary Pre-read document
Significance of the token and seals